Forms for Proof of Service
The judge has to be sure that everyone involved in the court case has information about what the other people have filed before he or she can let the case move forward. To prove to the court that copies of the documents were given to everyone, "Proof of Service" forms are to be filled out and filed properly with the court.
REMEMBER: YOU CANNOT SERVE YOUR COURT FORMS YOURSELF.
Someone over 18 (for example a friend, relative, or a professional process server) who is not involved in the case in any way must serve the court forms for you. The person who serves the documents has to complete one Proof of Service form for each person served and return it to you for filing with the court.
To read an information sheet called, "What is 'Proof of Service' in Guardianship?" (GC-510), click on the language you need.
To view a short video called “Service of Process”, click here.
Select the form you need below, and follow the link to either download and print the file, or fill if out on your computer, then print it out. These forms will open in a new window. When you have printed out each form, please close that window and continue on this site.
NOTE: You may not need all of these forms, or you may need more forms. If you're not sure which forms to use, talk with a lawyer.
For help finding a lawyer, click here.
For help finding local court forms you may need, go to your county's court website; click here.
Proof of Service Forms:
For personal service, the server must fill out and sign one for each person served:
NOTE: If the server delivers papers to more people than can be listed on this form, ask the server to add the names of the additional people served on one or more copies of:
For service by mail, the server must fill out and sign one "Notice of Hearing" form for each person served by mail. The Proof of Service by Mail information is on the second page of form GC-020.
- Proof of Service by Mail (Notice of Hearing) (Form GC-020)
NOTE: If there are more than four persons being served by mail, continue the list of persons served by mail on one or more copies of:
If you don’t know where one or more of the people who should be served lives now, the court will expect you to try very hard to find them. For example, it will expect you to look in the telephone directory for the area the person was living in the last time you had contact with them. It will expect you to contact the U.S. Postal Service for the forwarding address of the person and the Registrar of Voters in the person’s last county of residence. It will expect you to contact the person’s last known place of employment, and relatives, friends and acquaintances.
If you have contacted all of these people and agencies and still cannot find the person to serve them with copies of the court papers, you have to let the court know this by filling out and filing a “Declaration of Due Diligence.” (“Diligent” means steady, earnest, and energetic effort. Therefore, in this context “due diligence” means making as careful and thorough a search as can be expected from a reasonable person under the particular circumstances.)
Some courts have local “Declaration of Due Diligence” forms that you can use to let the court know what you have done to contact each person.
If your court does not have a local form, you could use the general:
You must make one copy of each Proof of Service form or "Declaration of Due Diligence" and take these forms to the court clerk. The clerk will file and stamp all the forms. The court will keep the original of each form, and will give the copies of these forms back to you.
KEEP YOUR COPY OF EACH PROOF OF SERVICE IN A SAFE PLACE and take it to any court hearing that has been scheduled in this case.
|MORE ABOUT COURT FORMS:
- For information about how to use fillable forms, click here.
- To download free Adobe Acrobat Reader, click here.
- To watch an introduction to Filling Out Judicial Council Forms, click here.
- To view short videos called "Paperwork Basics" (forms) and "Service of Process", click here.
- For more information about the forms on our site, click here.
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